Purchasing a printer or copier can often be more cost-effective over time compared to leasing. While these devices are considered depreciating assets, owning the equipment gives your business the ability to recoup part of the investment by reselling it when it’s no longer needed.

In contrast, leased equipment must be returned at the end of the lease term, offering no residual value. For businesses in Miami and surrounding areas that plan to use their devices long-term, buying may provide greater flexibility and a better return on investment.

Copier lease rates typically range from $100 to $900 per month, depending on the machine’s speed, volume capacity, and features. For businesses with light printing needs, entry-level copiers can start as low as $79 per month.

If you’re considering purchasing instead of leasing, used office copiers in good condition generally average around $4,000, offering a cost-effective option for long-term use.

At Barlop Business Systems, we help businesses across Miami, Doral, Hialeah, and Fort Lauderdale find the right copier solution—whether you’re leasing for flexibility or buying for long-term savings.

Copier leasing is a convenient solution for businesses and individuals who need a new copier or want to upgrade or replace their existing lease with a more efficient, cost-effective model.

While leasing equipment typically costs more in the long run than buying it outright, it offers several key advantages—particularly when it comes to managing upfront costs. Unlike purchasing with a loan, an operating lease usually requires little to no down payment, making it easier for businesses to preserve cash flow and allocate resources elsewhere.

Leasing equipment is generally more expensive over the long term compared to buying it outright. However, it offers practical benefits—particularly when managing upfront costs is a priority. Unlike purchasing through a loan, an operating lease often requires little to no down payment, allowing businesses to conserve capital and maintain steady cash flow.

Printer leasing is a contractual agreement between a customer and a financing company that allows the customer to use the printer or multifunction device for a set rental term, typically in exchange for fixed monthly payments.

You may already be familiar with commercial copiers, but do you have a general idea of what they cost? Here’s a quick breakdown of the typical price ranges across three main categories:

• Entry-level copiers, suited for small offices or home use

• Mid-range models, ideal for growing businesses with moderate print volumes

• High-end machines, designed for large enterprises that require fast, high-volume output and advanced features

Comparing prices is crucial when shopping for office copiers, as added features can significantly impact the overall cost. A basic black-and-white copier might cost just a few hundred dollars, while a full-color model with scanning, faxing, and advanced functions can run into the thousands. That’s why it’s important to clearly define which features are necessary for your business before you start browsing—this helps you narrow down options and make a cost-effective choice.

Also, think about your usage needs. If your office doesn’t require high-speed output, there’s no reason to pay extra for a fast machine you won’t fully utilize.